May 15, 2007 Minutes
Selectmen’s (Work Session) Meeting
Called to Order: 2:35 PM
Board of Selectmen present: Chairman James B. Stanton, Roger W. Deal and Kenneth G. Sydow
Others present: Town Administrator, Suzanne Olsen, John Roy Dir. of Finance/Schools
Items Discussed:
Reimbursement for Town Expenses: Mr. Deal reported on a conversation with Town, Account Dan Haynes, who asked that the format be returned to using a Schedule of Departmental Bills Payable and/or Voucher as accompaniment to attach sales slips, etc.
Mr. Deal requested that new Reimbursement Form and policy be updated to accommodate the above. Mr. Haynes will be asked by Mr. Deal to attend the Selectmen’s 5/21 meeting to discuss and review his proposed change.
The first order of business was discussion with Mr. Roy, School Department Director of Finance, regarding the next steps available to the town & schools since the Prop 2-1/2 overrides were defeated. The following was established earlier in the day by phone conversation between Mrs. Olsen and Mr. Roy and reported to the Selectmen:
A. The Town of Boylston is contributing more to the schools than the amount the State requires as “net school spending.”
B. Regional School Com needs to reconsider the budget with in 30 days
C. The Selectmen then have 30 days to decide to call another town meeting
D. If the Selectmen schedule a town meeting, the town would be asked to reassign money in town budgets to compensate for school shortfalls
E. If the Selectmen did not agree to schedule another town meeting, the Regional School Committee could call a joint member town, Town meeting to approve a budget.
F. If all of the above failed, then the State Department of Education could step in and set a “12/1” budget, which would require the town to pay the Regional Assessment 1 month at a time based on the previous fiscal year’s budget.
They had further conversation about the defeat of Prop 2-1/2, the impact on School Budgets and the school’s making alternate proposals.
The Board discussed their desire to meet with the School Committee to work together on a resolution. Mr. Stanton would write a letter to that effect to be hand delivered to the School Administration Offices by Mrs. Olsen the next day.
The next order of business was the formation or new committees and suggestions as to their Charge and Purpose
1) Composition of new committees as proposed: People to be asked by July 1 for both
a. Hillside Development:
Charge/Purpose: To look at past surveys suggested and uses of the property and update based on the present and future needs of the Town.
i. Herb Cronin Capital Planning
ii. Sue Olsen Town Administrator
iii. Dave Butler Finance Committee
iv. Peter Cavachio Commercial Real Estate- Twin Springs Drive
v. gal from Timberbrook or other Planner-
vi. Don Parker DPW
vii. __________________P&R
viii. __________________Attorney
ix. __________________Planning Board
b. Regional School Evaluation Committee:
Charge/Purpose: To look at what options we have for the 240 young people that we send to the High School for their continued education.
i. Roger Deal: Selectmen
ii. Lori Martiska: PTO/ Parent
iii. Rebecca Healy School Committee
iv. __________________non-parent at large or senior
v. Herb Cronin Finance Committee
vi. Janet Wentzell Teacher (Retired)
vii. No Rep from Berlin
viii. Other suggestions: send a letter to these 3 and ask them to offer 2-3 names each: Jen McGrath, Wendy Loenstein, Heidi McDonald
c. Applicant Advisory Committee
i. Mark Bertonassi
ii. Dennis Costello
iii. Don Parker
The Board had a brief discussion about Capital projects: Highway, Fire, Library and locations for each with a hold put on the proposed Debt Exclusion for the fall town meeting.
A request was granted for a lemonade stand to raise money for charity.
Meeting adjourned: 5:10PM
Respectfully Submitted,
Suzanne C. Olsen, Town Administrator
Recording Pro Tempore
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